S&P Global Administrative Assistant in Beijing, China
The Administration Assistant will support the executives and individuals within the team assigned area (Analytics team - Commercial team - Support team)
The person who should be hired on the role should be proactive, meticulous, organized, collaborative and flexible.
Administration Support Responsibilities:
Follow the Administration Assistants Standard Operating Procedures (SOP) to provide a consistent level of Admin support across teams.
Outlook Calendar scheduling and meeting bookings for Exec s and teams; coordinate the arrangement of facilities such as meeting rooms, equipment, food & beverage etc.
- Book & prepare Exec and team member s itineraries for travel, including visas, flight - s, accommodation, car pickup - drop-off etc.
Book & facilitate video and audio conferences, including connectivity setup.
Create and update documents (presentations, letters, memos etc.) within Microsoft PowerPoint Word, Outlook and Excel.
Maintain the central database and the Admin Portal, ensuring information is up to date.
Collate and administer Travel & Expense (T&E) for Exec s & team members.
- Facilitate the coordination of office - department moves.
Facilitate events, exec, and team or company activities, as required.
- Coordination with Communications team on any press releases or internal - external communication requirements, including maintaining calendar of events.
Coordinate the procurement of stationary.
Coordinate technology for the Office and - or area assigned, including regular inventory management reviews, yearly end of life laptop replacements and arranging disposal of technology to discontinue financial charges.
Coordinate the onboarding - transfer - off boarding of staff in assigned area including application setup - update - disable, welcome pack, door access, introductions - office tour, emergency information etc.
Coordination of courier services and distribution of postal mail for Exec s and teams.
Business Continuity maintenance of staff contact records, outlook distribution lists etc.
Any other new or ad-hoc requirements assigned by Exec s.
Skills and Experiences:
Minimum 3 years of Administration experience
Intermediate to Expert level skills in Microsoft Office, specifically Outlook, Powerpoint, Word Excel and good knowledge of technologies like webex, Good, printers, mobile phones, citrix etc.
- Expert level administrative written and oral communication & relationship - representative skills.
Solid communication skills in Chinese
About S&P Ratings (China)
S&P Ratings (China) is a wholly-owned subsidiary of S&P Global Ratings
S&P Global Ratings is the world s leading provider of independent credit ratings. Our ratings are essential to driving growth, providing transparency and helping educate market participants so they can make decisions with confidence. We have more than 1 million credit ratings outstanding on government, corporate, financial sector and structured finance entities and securities. We offer an independent view of the market built on a unique combination of broad perspective and local insight. We provide our opinions and research about relative credit risk; market participants gain independent information to help support the growth of transparent, liquid debt markets worldwide.
S&P Global Ratings is a division of S&P Global (NYSE:
SPGI), which provides essential intelligence for individuals, companies and governments to make decisions with confidence. For more information, visit www.spglobal.com - ratings
S&P Global is an equal opportunity employer committed to making all employment decisions without regard to race - ethnicity, gender, pregnancy, gender identity or expression, color, creed, religion, national origin, age, disability, marital status (including domestic partnerships and civil unions), sexual orientation, military veteran status, unemployment status, or other legally protected categories, subject to applicable law.