S&P Global Administration Assistant/ Receptionist in Melbourne, Australia
Administration Assistant - Receptionist
S&P Global Ratings Melbourne is looking for an organized, detail-oriented Administrative Assistant to provide administrative support to the Structured Finance, Ratings Risk Review & Editorial Teams
The Location :
You will be a core team member of the Ratings Administration team providing high level admin support and ensure daily operation efficiency.
You have solid administration assistant experience from the financial services industry (preferable) and have prior experience supporting large teams. You are a detail-oriented individual and can work well under pressure.
Provide daily administrative support to the Analytical team Structured Finance, Ratings Risk Review and Editorial
Outlook Calendar scheduling and meeting bookings for teams; coordinate the arrangement of facilities such as meeting rooms, equipment, food & beverage etc.
- Book & prepare team member s itineraries for domestic and international travel, including visas, flight - s, accommodation, car pickup - drop-off etc.
Book & facilitate video and audio conferences, including connectivity setup.
Create and update documents (presentations, letters, memos, databases etc.) within Microsoft PowerPoint Word, Outlook and Excel.
Collate and administer Travel & Expense (T&E) in Concur system for team members.
Facilitate events and team or company activities, as required.
Coordination with Communications team on any press releases or internal - external communication requirements.
Coordinate the onboarding - transfer - off boarding of staff in assigned area including assistance with IT setup - update - disable.
Manage meeting room bookings and calendar including coordination of department meetings and - or external client events.
Handle and respond to email correspondence and phone calls.
Handle photocopying, printing, mail and document distribution.
Reception relief as required.
- Provide support on ad-hoc assignments or projects, and coverage to other analytical teams - business divisions.
What We re Looking For:
Bachelor degree in business or any related subjects (preferable)
Solid administrative assistant or executive assistant experience in other financial institutions supporting large teams
Possess excellent organizational and communication skills (oral and written)
Professional phone manner and demeanor and excellent interpersonal skills
Must be able to work in a fast-paced team environment and to work independently, as well as work on projects as required
Must have high level of interpersonal skills to handle sensitive and confidential situations
Proficient in XP Word, Excel, Outlook, PowerPoint, LinkedIn, SalesForce, Concur
Ability to multi-task and prioritize work as needed
- S&P Global Ratings - *
S&P Global Ratings is the world s leading provider of independent credit ratings. Our ratings are essential to driving growth, providing transparency and helping educate market participants so they can make decisions with confidence. We have more than 1 million credit ratings outstanding on government, corporate, financial sector and structured finance entities and securities. We offer an independent view of the market built on a unique combination of broad perspective and local insight. We provide our opinions and research about relative credit risk; market participants gain independent information to help support the growth of transparent, liquid debt markets worldwide.
S&P Global Ratings is a division of S&P Global (NYSE:
SPGI), which provides essential intelligence for individuals, companies and governments to make decisions with confidence. For more information, visit www.spglobal.com - ratings.
S&P Global is an equal opportunity employer committed to making all employment decisions without regard to race - ethnicity, gender, pregnancy, gender identity or expression, color, creed, religion, national origin, age, disability, marital status (including domestic partnerships and civil unions), sexual orientation, military veteran status, unemployment status, or other legally protected categories, subject to applicable law.